Live Virtual Event Production and Management​

Everyone Gets a Front Row Seat in Virtual and Hybrid Events

At Target Stream Media live streaming and virtual spaces are an inherent part of our capabilities for corporate event production. We know how to translate a live production from a ballroom to a mobile device screen. Our team of creative and technical experts can collaborate with you to conceive, develop, and broadcast a custom digital experience. We can elevate the virtual side of your event or meeting and make it as engaging as your ballroom or conference room experience. 

Target Stream Media can help you dream up and build out your virtual event every step of the way. From simple to complex Target Stream is your virtual event partner. Here are some things to think about:

Viewer engagement Live event, Hybrid Event,Virtual event, Video Production Recording

Here are some examples of our work

Think About Your Audience in a Virtual Event

Think about your audience when planning a virtual event, as engaging them is the key to a successful experience. In the digital realm, where distractions abound, capturing and maintaining attention is paramount. Tailor your content and format to cater to their needs and interests. Consider interactive elements such as live polls, Q&A sessions, and virtual networking opportunities that foster participation and connection. Incorporate captivating visuals, dynamic speakers, and compelling storytelling to captivate and inspire. By putting yourself in the shoes of your audience and crafting an experience that resonates with them, you can create a virtual event that leaves a lasting impression and sparks genuine engagement.

Speaker during a Live event, Hybrid Event,Virtual event, Video Production Recording
Live event, Hybrid Event,Virtual event, Video Production Recording

Engage & Connect Your Audience

Engaging and connecting with your audience in a virtual event is crucial to creating a memorable and impactful experience. To accomplish this, employ specific tactics that foster active participation and meaningful connections. Start by leveraging interactive tools such as live chat, polls, and real-time feedback to encourage audience engagement and gather insights. Incorporate audience participation segments like virtual breakout rooms or small group discussions to promote networking and collaboration. Seek opportunities for audience interaction through Q&A sessions or live panel discussions, allowing attendees to ask questions and share their perspectives. Additionally, personalize the experience by addressing individuals by name, acknowledging their contributions, and creating opportunities for them to share their experiences or stories. By implementing these tactics, you can establish a sense of community and make each participant feel valued, leading to a more engaging and connected virtual event.

Security Is a Must

Online security is a must. Logins, single-sign-on’s, one-time passwords, and white-lists are essential tools to ensure that your event is protected and safe to exchange information.

Security is of utmost importance in virtual events. Enterprises are rapidly moving towards Zero Trust Architecture in network design . With the increasing prevalence of virtual events, organizations are recognizing the need for robust security measures to protect sensitive data and ensure the privacy of participants. Zero Trust Architecture takes a proactive approach by eliminating the traditional concept of trust based on network location. Instead, it focuses on verifying and authenticating every user and device accessing the network, regardless of their location. This approach implements strict access controls, multi-factor authentication, encryption, and continuous monitoring to prevent unauthorized access and mitigate potential security threats. By adopting Zero Trust Architecture in virtual event networks, organizations can enhance their security posture, safeguard sensitive information, and provide a safe environment for attendees to engage and participate in the event without compromising privacy or data integrity.

 

Logging into a Live event, Hybrid Event,Virtual event,

Don't Forget Registration

Registration of attendees in a virtual event is a vital component that sets the foundation for a successful and organized experience. It allows event organizers to gather essential information about participants, tailor the event to their needs, and effectively manage the overall logistics. When implementing registration, it’s important to create a streamlined and user-friendly process. Collect key details such as name, email address, and affiliation, while also offering optional fields for additional information that can aid in personalizing the event experience. Consider incorporating automated confirmation emails with event details, joining instructions, and personalized agendas to keep attendees informed and engaged. Furthermore, registration can serve as an opportunity to gauge attendees’ interests, allowing organizers to deliver targeted content and experiences that resonate with their audience. By prioritizing a seamless registration process, event organizers can optimize attendee engagement, enhance communication, and lay the groundwork for a successful virtual event.

Budget to Create an Amazing Experience

Proper budgeting is crucial when planning a virtual event, as it enables organizers to allocate resources effectively and ensure a successful and cost-efficient experience. Start by outlining your event goals and objectives, which will help determine the necessary components and associated costs. Consider factors such as platform fees, virtual event software, technical infrastructure, speaker fees, marketing and promotional expenses, attendee engagement tools, and production and design elements. It’s important to account for contingency funds to handle unforeseen expenses and adjustments. Additionally, research and compare pricing options from different vendors to make informed decisions and negotiate favorable contracts. Regularly review and track your budget throughout the planning process, making adjustments as needed. By budgeting properly, event organizers can maximize their financial resources, deliver a high-quality virtual event, and achieve their desired outcomes without compromising the attendee experience.

Live event, Hybrid Event,Virtual event, Video Production Recording
Engagement in a Live event, Hybrid Event,Virtual event, Video Production Recording

Solo Viewer and Small Groups

Target Stream Media stands as an expert in the innovative event strategy of hybrid events, seamlessly connecting different live events into a unified experience within a virtual space. With their profound understanding of both physical and virtual event dynamics, Target Stream Media leverages cutting-edge technology to bring together diverse locations, speakers, and attendees in real-time. Their expertise lies in designing immersive virtual environments, integrating live streaming capabilities, and ensuring seamless interaction between in-person and virtual participants. By seamlessly blending the best of both worlds, Target Stream Media creates a cohesive and engaging hybrid event experience that expands reach, enhances audience engagement, and amplifies the impact of each live event. Trust in Target Stream Media’s unparalleled proficiency in this evolving landscape to transform your hybrid event into an unforgettable and seamlessly integrated occasion that connects people from different locations, all through the power of their expertise.

From simple to complex we are there to help.

The Connected Show

The concept of the “The Connected Show” revolutionizes the online conference experience by extending the event chronologically through a comprehensive web presence. As pioneers in creating immersive virtual conferences, Target Stream Media brings together their expertise in event production and digital connectivity to provide an all-encompassing platform. With “The Connected Show,” attendees can access not only the live event but also a repository of valuable content pre and post-event. This repository serves as a centralized hub for presentations, keynote speeches, workshops, and additional resources, ensuring that attendees can revisit and continue to benefit from the event’s content long after it concludes. Furthermore, “The Connected Show” fosters an online community where participants can engage in discussions, network with industry professionals, and collaborate on relevant topics, effectively extending the brand message beyond the event itself. With Target Stream Media at the helm, “The Connected Show” elevates online conferences to new heights, creating a dynamic and lasting experience that empowers attendees to connect, learn, and grow within a vibrant virtual ecosystem.

Targeted customer in a Live event, Hybrid Event,Virtual event, Video Production Recording

Virtual and Hybrid Event Solutions

How do you deploy such a system successfully? Enterprises looking to implement a Virtual and Hybrid Event Video solution should approach with a well thought out strategy. A successful implementation of video communication can be business transformational and provide a distinct advantage for those organizations. The challenge is that such a system impacts the workflows of end users and mid-level managers across the organization. It’s a major commitment that has executive eyes on in its success or failure. Getting it right the first time is important.

The Connected Show

As the definition of a virtual event continues to evolve, so do the expectations of both event planners and attendees when it comes to the overall event experience. This comprehensive guide covers everything enterprises and brands need to execute flawless virtual events, and reviews the following topics:

  • Defining key virtual event features
  • Choosing virtual presenters
  • Determining content length
  • Leveraging live and on demand content
  • Maximizing audience engagement
  • Gathering post-event feedback
  • Monetizing content
  • And more!

This invaluable guide also includes the checklist, “17 Tips for Delivering a Flawless Virtual Event”. Grab your free Everything Guide to Virtual Events now!

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After you finish reading the guide. Let us know if you need help implementing these principles in your business.